Administrative Assistant


Kind Minds Family Wellness




Mon - Fri

Flexible daytime hours


2 - 5 months

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Adult (18+)


Skills you would develop

  • Bookkeeping & administration

  • Events planning

  • Project coordination and management

  • Stakeholder management

  • Communication

  • Teamwork

  • Problem solving

Ideal for

  • University/College students

  • Recent graduates

  • Professionals

  • Anyone passionate about the Black community


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Grace Taylor

(226) 336-1988


796 Paris Blvd, Waterloo, ON N2T 2Y7, Canada

About the position

We are looking for an administrative assistant to help manage day-to day-operations. 

Administrative Support:

  • Perform basic bookkeeping tasks including bill paying, mailing checks, making deposits, invoicing, running financial reports, assisting with annual audit, etc.

  • Purchase office supplies and keep storage room stocked and organized.

  • Prepare for Board of Directors meetings by printing agendas, minutes, and other documents.

  • Maintain organizational files and documents and manage funder database.

  • Serve as first point of contact for the organization.

  • Perform general administrative support.

  • Work with Event and Volunteer Coordinators with planning of community events.

  • Assist with scheduling of appointments, interviews, and community visits.

  • Assist with coordination of event logistics.


  • Assist with print and electronic newsletters.

  • Coordinate website updates.

  • Assist with donor communications, including appeal and thank-you letters.

  • Coordinate bulk mailings and E-mail correspondence.

  • Maintain organizational archives.

  • Take on additional tasks as directed by the Executive Director and Managers.

This is a minimum of 5 hours per week position, Monday through Friday during daytime hours, and there is flexibility in scheduling.


  • Ability to multi-task and prioritize in a dynamic work environment.

  • Strong attention to detail and ability to work with minimal supervision.

  • Solid written and oral communication skills.

  • Ability to develop effective work plans, organize details, set priorities, and meet deadlines.

  • Ability to operate and troubleshoot standard office equipment.

  • Minimum two years of related experience.

  • Plus: non-profit experience; proficiency with spreadsheets and familiarity with QuickBooks; interest in KMFW mission.

About the organization

Kind Minds Family Wellness (KMFW) comprises of a group of Black professionals who in over 15 years have been engaged in trauma-informed work with individuals, families, and groups in various community settings. 

We have realized that the majority of Black social service users often struggle and feel overwhelmed. For the majority of Black persons, inter-generational trauma evolving from colonialism, slavery, segregation, and persistent discrimination has led to the distrust of health care and social service system. Our mission is to transform the narratives of Black individuals, and support and empower them as they navigate systems in order to attain positive self-actualization and holistic wellness.


You will be helping us foster a community that supports Black empowerment and community services navigation, as well as one that  guides the design and delivery of culturally suitable educational programs.

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